College of Dentistry | University of Florida

Policies and Procedures

Links are .pdf files unless otherwise noted. Files will open in a separate window.

Academic Affairs
Policy Title/Link Contact Approved Updated
Advanced Standing PolicyPDF[52K] Dr. Timothy Wheeler Nov. 13, 2003  
Best Practices for Classroom Teaching and Student Evaluation in the DMD Educational Program PDF[184K] Dr. Robert Primosch July 10, 2008  
Classroom Food and Drink PolicyPDF[48K] Marilyn Stewart Oct. 27, 2005  
Curriculum Management PlanPDF[124K] Gail Childs Sept. 2007 Mar. 2009
Evaluation of Instruction Master Plan PDF[51K] Dr. Robert Primosch July 10, 2006  
FERPA TrainingOpens in a new window      
FERPA Training for the College of DentistryPDF[15K] Dr. Robert Primosch Dec. 11, 2008  
Part Time Enrollment PolicyPDF[46K] Dr. Timothy Wheeler Nov. 13, 2003  
Administration/UFCD Operations
Policy Title/Link Contact Approved Updated
Biennial Deans and Chairs EvaluationPDF[33K] Jean M. Sweitzer Nov. 15, 2007 Apr. 22, 2008
Classroom and Conference Room Scheduling PolicyPDF[426K] Jean M. Sweitzer Oct. 27, 2005 Mar. 31, 2008
Continuity of Operations Plan (COOP)PDF[209K] Ken Tomlinson Feb. 3, 2006 Mar. 4, 2008
Conflict of Interest
Dr. Sam Low June 25, 2009  
Diversity StatementPDF[11K] Dr. Patty Xirau-Probert July 15, 2002  
Faculty Practice
Ken Tomlinson    
International Activities ChecklistPDF[96K] Kathy Galloway    
Pent Annual Departmental EvaluationPDF[103K] Jean M. Sweitzer Aug. 31, 2005 Apr. 30, 2009
Policy Development and MaintenancePDF[81K] Jean M. Sweitzer June 19, 2008  
Identity Theft Red Flag PolicyPDF[127K] Dr. Boyd Robinson July 23, 2009  
UFCD Quarterly College Inspection ProcessPDF[83K] Jean M. Sweitzer Apr. 20, 2006 Apr. 14, 2008
Clinical Affairs/Financial
Policy Title/Link Contact Approved Updated
Patient Account AdjustmentsPDF[97K] Julie Thompson June 28, 2007  
Julie Thompson Apr. 3, 2008  
Payment Slip ProcedurePDF[96K] Julie Thompson Oct. 26, 2007  
Professional Fee Compliance PolicyPDF[106K] Julie Thompson Aug. 16, 2007  
Clinical Affairs/Operations
Policy Title/Link Contact Approved Updated
Accounting of Protected Health Information (PHI) and the Disclosure Tracking SystemPDF[38K] Dr. Boyd Robinson May 2, 2008  
Clinic Procedure ManualPDF[1.8MB]      
HIPAA Policies and Procedures - Operational GuidelinesPDF[13K] Dr. Robert Bates    
Missing Tickets PolicyPDF[95K] Julie Thompson Mar. 20, 2008  
Quality Assurance and Compliance ManualPDF[701K]      
TEAM Clinic Attendance PolicyPDF[101K] Dr. Robert Primosch Aug. 21, 2008  
Finance
Policy Title/Link Contact Approved Updated
Academic Enrichment Fund (AEF) Expenditure PolicyPDF[1MB] Julie Thompson Oct. 22, 2007  
AEF Account Reserve PolicyPDF[58K] Julie Thompson Apr. 19, 2007 Mar. 10, 2008
AEF Assessments and TaxesPDF[55K] Julie Thompson May 10, 2007  
AEF Report DistributionPDF[91K] Julie Thompson May 18, 2006  
AEF Sterilization AssessmentPDF[61K] Julie Thompson Apr. 19, 2007 Mar. 10, 2008
Changes in Faculty Practice ParticipationPDF[33K] Julie Thompson Jan. 18, 2007  
Material and Supply FeesPDF[56K] Julie Thompson May 27, 2007  
Reconciliation of AccountsPDF[67K] Julie Thompson Jan. 17, 2008  
Human Resources
Policy Title/Link Contact Approved Updated
Attendance PolicyPDF[93K] Melissa Long Oct. 12, 2006 May 22, 2008
CDE Courtesy Discount PolicyPDF[99K] Lynn King Jan. 2, 2007  
Code of ConductPDF[105K] Melissa Long Sept. 27, 2007  
Criteria for Determining Faculty Merit RaisesPDF[108K] Ken Tomlinson Apr. 19, 2007 July 24, 2008
Disclosure of Outside Activities InformationPDF[42.1MB] Ken Tomlinson Oct. 11, 2005  
Emergency Check Request PolicyPDF[15K]      
Faculty Assignment Reports

Faculty Assignment Reports are to be completed and signed by all faculty and their department chair within the first five days of each semester. Completed forms are submitted to the Dean's Office, D4-14, within 10 days of the beginning of each semester.

Flex Time PolicyPDF[82K] Melissa Long Aug. 2008  
HIPAA Training

HIPAA Training and a Confidentiality Statement are required for every employee and volunteer within five days of hire. Both must be updated in Feb. each year and documentation sent to the Dean's Office, D4-15.

Junior Faculty Mentoring GuidelinesPDF[28K] Dr. William McArthur Mar. 5, 2009  

Organizational Chart PolicyPDF[76K]

Organizational Chart ExampleOpens in a new window[363K] (Visio file)
Download and save to your computer in order to open and edit the Visio file

Organizational Chart ExamplePDF[89K] (pdf)

Melissa Long May 18, 2006 Apr. 24, 2008
Payroll Cycle ResponsibilitiesPDF[105K] Melissa Long Aug. 1, 2007  
Performance Appraisal InformationOpens in a new window      
Search and Selection Guidelines for Faculty RecruitmentPDF[342K] Melissa Long Dec. 7, 2006 July 28, 2009
Information Technology
Policy Title/Link Contact Approved Updated
Computer Security (SPICE)
Stephen Kostewicz Apr. 20, 2006 June 12, 2008
Desktop Technology Refresh PolicyPDF[160K] Stephen Kostewicz Oct. 11, 2005 Nov. 13, 2008
E-mail Retention PolicyPDF[86K] Stephen Kostewicz July 9, 2007  
Faculty and Staff GroupWise Calendar PolicyPDF[33K] Jean M. Sweitzer Oct. 27, 2005 Apr. 1, 2008
GWAVA Support PolicyPDF[85K] Stephen Kostewicz Aug. 16, 2007  
Research Administration
Policy Title/Link Contact Approved Updated
Guidelines for Bridge Funding PolicyPDF[36K] Dr. Ken Anusavice Nov. 15, 2007  
Renovation of Research Space PolicyPDF[10K] Dr. Ken Anusavice Jan. 16, 2003  
Research Salary Support Incentive Policy (2008)PDF[134K] Dr. Ken Anusavice Dec. 11, 2008  
Salary Effort, Indirect Cost and Cost Sharing PolicyPDF[101K] Kathy Galloway July 2008  
Selection of Invited Speakers for the Dean’s Research Seminar SeriesPDF[79K] Dr. Ken Anusavice Oct. 15, 2008