College of Dentistry | University of Florida

Distance Learning

 

Distance Learning

Distance Learning (DL) for Community Based Clinics Requesting a DL Service

The Educational Media Technologist (EMT) works with offsite clinic directors each year to discuss their needs for distance learning in the upcoming year. The EMT finds out what courses they want to continue from the previous schedule, which ones they want to drop, and which lectures they want to add.

From this information, the EMT creates the new DL lecture schedule, contacts the DL faculty to select dates and times for lectures, sends the DL calendar to offsites for approval, and then puts on Groupwise calendar by sending appointments to everyone involved.

Distance Learning Lecture CHECKLIST

  1. All videoconferences in the College of Dentistry must be scheduled in the UFCD Videoconference Room, D8-11. Please let the Educational Media Coordinator (EMT) know if this presents a problem due to food being served during the lecture or room capacity. No food or drink is allowed in D8-11 and the capacity is between 20-25 people. As soon as renovations are complete, D3-3 will be available for videoconferences as well. D3-3 seats 95 people but no food or drink is allowed. --The Educational Media Technologist (EMT) will reserve the UFCD Videoconferencing Room, D8-11 (or D3-3 after the videoconferencing equipment installation is complete) for your conference and contact the party or parties involved to setup a VC test. Remember if your site uses an ISDN line for the VC, they will have to pay an hourly fee to the line’s supplier for its use.
  2. The EMT needs to receive a copy of all of your educational materials to be used during the distance learning lecture at least a week before the scheduled date so the EMT can test them in our videoconference room.  The materials will be returned once they are tested.  This includes PowerPoint presentations, DVDs, CDs, VHS tapes, MPEG movie files, Quicktime movies, and Windows Media files.
  3. The EMT needs to know if the movie audio or VHS tape will be played with audio up full.  Audio up full means played with narration.  This can be done in D8-11 with advance notice so letting the EMT know it  will be required is extremely important.
  4. The EMT also needs to know if you will need to use the Elmo document camera, a white board, and if you will be  supplying your own laptop. 
  5. If you are supplying your own laptop, the EMT needs to know if it is a PC or a Mac.  If at all possible, the EMT would like to test the laptop on our system a week prior to the videoconference.  If this is not possible, then the EMT would like to test it at the earliest possible time.  (the day before the lecture or the morning of the lecture).   It also helps if the EMT knows if your PowerPoint presentation was created on a PC or a Mac.  The videoconference room, D8-11 has a PC desktop but a mac laptop can be supplied with advance notice.
  6. Please email a copy of the PowerPoint presentation or presentations a week before the DL lecture to the UFCD Helpdesk.  The e-mail address is videoconference@dental.ufl.edu.
  7. The EMT will be responsible for sending a copy of the presentation to the residents in the offsite clinics.  I will convert the PowerPoint presentation into Acrobat pdf handouts in black and white so no information can be removed from them.
  8. If copies of the handouts are needed in the videoconference room itself, please let the EMT know how many and the EMT will supply them.
  9. The EMT will need the speaker to arrive in D8-11 at least 30 minutes prior to the lecture's scheduled start time.  H e will need to bring a copy of all materials he will be using during the lecture.
  10. The EMT will need 5 minutes of his time to show him how to use the Sympodium software which allows him to annotate directly on the PowerPoint presentation or on websites if he wishes.
  11. The EMT will setup the connection with offsites or with the Health Science Center bridge and test the audio. Ceiling microphones are located in D8-11 so you don’t have to wear a wireless microphone.
  12. The EMT will let the speaker know when the videoconference is ready to begin.
  13. The EMT can record the DL lecture on videotape a copy if required.
  14. The EMT will facilitate the videoconference until it ends and disconnect the videoconference when it is over.
  15. If you have any questions, please feel free to call the UFCD Helpdesk at (352) 273-5701 or e-mail at videoconference@dental.ufl.edu.

Reporting Distance Learning Issues

If any equipment or network problems occur during the VC, the EMT will send in a ticket to the UFCD Helpdesk for troubleshooting.

Distance Learning Service Level Agreement

The distance learning lectures are a requirement of the Advanced Education in General Dentistry UFCD certificate program. The distance learning lectures must be scheduled with the offsite clinics in Hialeah , St. Petersburg , Apopka, Jacksonville , and Hillsborough Community College at least two months in advance.

Video Conferencing Policy

The videoconferencing system is for UFCD business use only and not for personal use. It is the IS policy that a test call will be completed between sites prior to the videoconference if this is the first time connected to UFCD. For more information on Distance Learning, you can check out the Distance Learning at the University of Florida website, the Distance, Continuing, and Executive Education website, and the Health Science Center Teaching Laboratory Resources website.

 

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