College of Dentistry | University of Florida

Frequently Asked Questions

How do I obtain my Gator 1 (ID) card?
Employees must obtain a Staff and Faculty Authorization form from their department payroll administrator or office manager in order to receive new or replacement Gator 1 Cards. Once the form has been completed (including payment information) and signed at the department level, bring the completed form and a picture ID to the ID Card office in Room C3-303 in the Communicore building. Visit the Gator 1 Central websiteOpens in a new window for more information and to download the authorization form.
Where can department faculty and staff get portraits taken?
UF Photography offers professional portrait services at a discounted group rate of $20 per person plus an editing fee, which is based on the number of people photographed. A photographer will come to your location, set up a temporary portrait studio and photograph faculty and staff during a set time block. Each subject may choose his or her official portrait on the spot, and the department will be provided with a CD of the portraits to keep on file.
For more information or to make an appointment, please visit the UF Photography website,Opens in a new window or contact Ray Carson at 352-392-9092 or rcarson@ufl.edu.
How do I obtain a parking decal?
Please take your UFID card to purchase a parking decal at the Transportation and Parking Customer Service Office at 254 Gale Lemerand Drive (formerly North South Drive). Parking Decal InformationOpens in a new window
Where can I park?
For information on parking areas and the types of permits you can purchase, please visit Transportation and Parking ServicesOpens in a new window.
What are the bus routes and fares?
UF employees and students can ride RTS buses for free with a Gator 1 card. RTS Bus SchedulesOpens in a new window
Who do I contact for a key to my office/the building?
Please speak with the administrator in your department or contact Mary Bennett in the Dean’s Office at 273-5801.
How do I set up my GatorLink account?
Please visit http://www.gatorlink.ufl.eduOpens in a new window and click on ‘Create a new account’. You will need to enter your UFID number in order to set up a GatorLink account.
How do I obtain an email account?
Your department administrator should submit a request via email to help@dental.ufl.edu with the following information:
Full Name: (Al E. Gator)
GatorLink ID: (agator)
Alias: (algator@dental.ufl.edu)
Indicate affiliation: Faculty/Staff or Student
Access to: AxiUm, name specific shared folders, etc.
Email distribution lists: DN-Everyone, DN-Staff, DN-Faculty, etc.
How do I obtain the appropriate security roles in PeopleSoft?
Your roles are specific to your position and job duties. Please contact your DSA-Department Security Administrator for role assignments and requests.
Am I required to complete the HIPAA and Privacy training?
Yes. All faculty, staff, students, and volunteers at the Health Science Center must complete HIPAA & Privacy General Awareness training within 5 days of hire and all HSC employees are required (per the UF Privacy Office) to complete their annual renewal during the months of January-February.
To complete the HIPAA training, log onto myUFLOpens in a new window and search for the required training under My Self Service > Training and Development > Request Training Enrollment > Search by Course Number (PRV800 for General Awareness training or PRV801 for Research training—only one is required).
For the Confidentiality Statement, visit the Privacy Office websiteOpens in a new window to complete and print for signature. Once signed, please deliver to your department administrator.
I have completed the "Research & Information Privacy" training; am I still required to complete the "HIPAA & Privacy General Awareness" training?
No. The "Research & Information Privacy" training consolidates HIPAA for Researchers and General Awareness, so this training will satisfy the requirement for both trainings.
Who should take the Bloodborne Pathogen and OSHA training and how often does this need to be done?
All college personnel who are involved in any clinical activity must have had both the Bloodborne Pathogen and OSHA training. This is a requirement of employment and then updated yearly, by March, thereafter.
Take the Bloodborne Pathogen Program Quiz
You will need a Gatorlink username and password to proceed. The training is located under the Infection Control Program where you will find a powerpoint presentation followed by a quiz. The quiz also uses your Gatorlink username and password to challenge. At the end of the quiz, once submitted, you will know you score. You can print out a certificate of completion for your records, but once submitted it is captured by the program.
I am a new faculty member and would like information about the University of Florida and its general policies and procedures.
Information for new facultyOpens in a new window
How do I sign up for the University’s New Employee Orientation for staff?
Please visit the UF Human Resources websiteOpens in a new window for information on UF Orientation.
Where can I find information regarding my benefits?
Benefits information for Faculty, TEAMS, and USPS employeesOpens in a new window
All employees must enroll in benefits within 60 days of hire. Eligible faculty members should inquire about the College of Dentistry fringe benefits by contacting Melissa Long at mlong@dental.ufl.edu.
As a UF employee, what other benefits am I eligible for, to include Fitness & Recreation, discounts to Florida attractions, Employee Education Program benefits, etc?
Please visit the UF Human Resources websiteOpens in a new window or stop by the College's Human Resources office in the Dean's Suite to inquire.
How often do I get paid?
Faculty and staff are paid biweekly. The payroll schedule may be found at the University Payroll Services websiteOpens in a new window.
Is Direct Deposit of my paycheck required?
Yes, direct deposit is required for all University faculty and staff. Please print, complete, and fax the Direct Deposit Authorization FormPDF to Payroll Services.
Your first paycheck will be a paper check until you are officially entered into the payroll system. Your check will be available for pick-up after 10:00 a.m. on payday in the Dean’s Office (D4-15). Please bring a photo ID.
How do I view my paycheck?
You can view your paycheck at https://my.ufl.edu/Opens in a new window, under My Self Service > Payroll and Compensation > View Paycheck.
Instruction guide to assist in reading your paycheckPDF
What do the various codes mean on my paycheck?
Visit the University Payroll Services guide to Paycheck CodesOpens in a new window for more information.
I would like a tour of the University; whom do I contact?
Campus information sessions and walking tours are scheduled on a regular basis. For more information and/or to sign up for a tour, please visit UF AdmissionsOpens in a new window.
Virtual Tour of the University of Florida campusOpens in a new window
I would like to view the College of Dentistry’s Dean’s welcome, overview, mission, and strategic plan. Where can I find this information?
Dean Teresa Dolan's message
About the College
College Vision and Mission
College Strategic Plan
I would like to learn more about the departments within the college. Where can I find this information?
List of College Departments, Offices and Centers

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