Shared Governance
Information Technology Steering Committee
Committee Members
| Name | Role | Term |
|---|---|---|
| Dr. Valeria Gordan | Chair (Full-time faculty appointed by the Dean) | 2012 |
| Dr. Madhu Nair | Full-time faculty elected by Faculty Assembly | 2012 |
| Dr. Joseph Riley | Full-time faculty appointed by the Dean | 2012 |
| Dr. Thomas Brown | Full-time faculty elected by Faculty Assembly | 2013 |
| Dr. Scott Grieshaber | Full-time faculty elected by Faculty Assembly | 2014 |
| Dr. Roger Fillingim | Full-time faculty elected by Faculty Assembly | 2014 |
| Mr. Josh Ney | Non-voting representative, Information Technology | 2012 |
| Ms. Ana Dropps | Non-voting representative, Business | 2012 |
| Ms. Kathy Galloway | Non-voting representative, Administration | 2012 |
| Mr. Ron Cigna | Ex officio: Director of Information Systems | |
| Ms. Denise Webb | Support staff |
Committee Composition
The committee consists of three full-time faculty members elected by the Assembly, three full-time faculty appointed by the Dean. A member of the business office and a representative of the Information Technology group will be appointed by the Dean. Faculty will serve staggered three-year terms. The committee elects the chairperson and vice chairperson from among the members. The vice chairperson will become chairperson upon completion of the chairperson's term.
Standing Committee Charge
As stated in the Constitution and Bylaws, it is the responsibility of this committee to provide strategic planning and direction for information technology support, based on a systematic plan drawn up by the Director of IT with active input from the committee. The committee will assist in setting priorities for major IT projects and initiatives. The committee will periodically review IT service, performance and effectiveness. The IT Steering Committee, in consultation with the IT Director, will review the annual IT budget and make recommendations to the Dean regarding resources needed to support information technology (hardware, software and personnel).
Additional Charge from the Dean for 2011–2012
This year, I am requesting that the Information Technology Steering Committee accomplish the following:
- Be an active participant in the planning, testing and implementation of the AxiUm Clinic Management System upgrade.
- Review and approve IT project priorities as they relate to teaching, learning and research.
- Review the computer hardware/software refresh/purchasing policy and make recommendations regarding the centralization of CoD acquisitions.
- Actively pursue volume licensing at the university, college and departmental levels
- Continue to evaluate educational technology needs in the college and make recommendations to improve the level of service to the faculty in regard to educational technology.
- Follow up on the AxiUm security audit to ensure that the UF IT Security recommendations are completed.
- Oversee the AxiUm Risk Assessment to assure that the needs of the faculty, staff and students are considered and assessed properly.
- Review the COD 2010–2012 IT Strategic Plan and Work Plan and update it for 2012–2014. The IT Steering Committee should coordinate these efforts with those of the College of Dentistry Strategic Planning Committee.
- Continue to review college, Health Science Center and university IT policies and recommend changes or improvements to me on college level policies based on these reviews.
- Review and discuss the College of Dentistry conflict of interest policy as it applies to hardware, software and service purchases (e.g., ICAT, Florida Probe, Infinitt, Simplant, ITERO, Dell Printers, etc.).
- Be involved and oversee the Academic Health Center IT restructure, as it affects the CoD. Assure that CoD services and service levels are maintained and that any changes affecting the CoD are reviewed and approved by the appropriate CoD governance committees and the dean.
- Act as a communication source to the College of Dentistry on IT-related issues that affect the entire college community.
- Review, approve and disseminate IT related policies and procedures that affect the CoD.
Each standing faculty committee is charged with reviewing relevant outcome measures from the college strategic plan. I would like the IT Steering Committee to determine which systems are critical to the CoD and develop performance metrics/criteria for them. Develop measures related to our key IT strategies, review them periodically and share those analyses with me and the Faculty Advisory Board.
The committee should evaluate performance on these measures and when appropriate, action plans for improvement should be instituted using the Plan-Do-Check-Act (PDCA) cycle. The PDCA is the college's model for outcomes assessment and evaluation.
Individual Faculty Member Responsibilities
The Information Technology Steering Committee meets once per month year-round. Meetings are held over lunch and are scheduled to last 1 hour but may extend to 1½ hours. All committee business is conducted during meetings with no outside work required.
Time commitment: Approximately 1½ hours per month.
Schedule of Meetings
The Information Technology Steering Committee meetings will be held from 12:00–1:00 p.m. unless otherwise noted.
| 2011–2012 | |||||
|---|---|---|---|---|---|
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 13, 2012 | D4-16 | N/A | N/A | N/A | |
| May 2, 2012 | D4-16 |  |
N/A | N/A | |
| April 11, 2012 | D4-16 | |
|
N/A | |
| March 7, 2012 | D4-16 | |
|
N/A | |
| February 1, 2012 | D4-16 | |
|
|
|
| January 4, 2012 | D4-16 | |
|
|
|
| December 7, 2011 | D4-16 | |
|
|
|
| November 2, 2011 | D4-16 | |
|
|
|
| October 5, 2011 | D4-16 | |
|
|
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| September 7, 2011 | D4-16 | |
|
|
|
| August 10, 2011 | D4-16 | |
|
N/A | |
| 2010–2011 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 24, 2011 | D4-16 | |
|
|
|
| May 20, 2011 | D4-16 | |
|
N/A | |
| April 22, 2011 | D4-16 | |
|
| |
| March 25, 2011 | D4-16 | |
|
N/A | |
| February 25, 2011 | D4-16 | |
|
N/A | January 28, 2011 | D4-16 | |
|
N/A |
| December 15, 2010 | meeting canceled | ||||
| November 17, 2010 | D4-16 | |
|
N/A | |
| October 20, 2010 | D4-16 | |
|
|
|
| September 22, 2010 | D4-16 | |
|
N/A | |
| August 18, 2010 | D4-16 | |
|
N/A | |
| July 21, 2010 | D4-16 | |
|
N/A | |
| 2009–2010 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 16, 2010 | meeting canceled | ||||
| May 19, 2010 | D4-16 | |
|
N/A | |
| April 21, 2010 | D4-16 | |
|
N/A | |
| March 17, 2010 | D4-16 | |
|
N/A | |
| February 17, 2010 | D4-16 | |
|
N/A | |
| January 20, 2010 | D5-10 | |
|
N/A | |
| December 16, 2009 | D5-10 | |
|
N/A | |
| November 18, 2009 | D5-10 | |
|
N/A | |
| October 28, 2009 | D5-10 | |
|
N/A | |
| October 14, 2009 | D5-10 | |
|
N/A | |
| September 30, 2009 | D5-10 | |
|
N/A | |
| September 16, 2009 | D5-10 | |
|
N/A | |
| September 2, 2009 | D5-10 | |
|
N/A | |
| August 12, 2009 | D5-10 | |
|
N/A | |
| July 29, 2009 | D5-10 | |
|
N/A | |
| July 13, 2009 | D5-10 | |
|
N/A | |
| 2008–2009 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 22, 2009 | D5-10 | |
|
N/A | |
| June 8, 2009 | D5-10 | N/A | N/A | N/A | |
| May 26, 2009 | D5-10 | |
|
N/A | |
| May 11, 2009 | D5-10 | |
|
N/A | |
| April 27, 2009 | D5-10 | |
|
N/A | |
| April 13, 2009 | D5-10 | |
|
N/A | |
| March 9, 2009 | D5-10 | |
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|
|
| February 9, 2009 | D5-10 | |
|
||
| January 12, 2009 | D9-11 | |
|
|
|
| December 8, 2008 | D5-10 | |
|
N/A | |
| November 10, 2008 | D5-10 | |
|
N/A | |
| October 13, 2008 | D5-10 | |
|
|
|
| August 11, 2008 | D5-10 | |
|
N/A | |
| July 14, 2008 | D5-10 | |
|
N/A | |
| 2007–2008 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 9, 2008 | D5-10 | |
|
N/A | |
| May 12, 2008 | D5-10 | |
|
|
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| April 14, 2008 | D5-10 | |
|
|
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| March 10, 2008 | D5-10 | |
|
N/A | |
| February 11, 2008 | D5-10 | |
|
N/A | |
| January 14, 2008 | D5-10 | |
|
|
|
| December 10, 2007 | D5-10 | |
|
N/A | |
| November 19, 2007 | D5-10 | |
|
N/A | |
| October 9, 2007 | D5-10 | |
|
N/A | |
| September 10, 2007 | D5-10 | |
|
N/A | |
| August 14, 2007 | D5-10 | |
|
N/A | |
| July 16, 2007 | D5-10 | |
|
N/A | |
| 2006–2007 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 11, 2007 | D5-10 | |
|
N/A | |
| May 14, 2007 | D5-10 | |
|
N/A | |
| April 16, 2007 | D5-10 | |
|
N/A | |
| March 12, 2007 | D5-10 | |
|
N/A | |
| February 12, 2007 | D5-10 | |
|
N/A | |
| December 11, 2006 | D5-10 | N/A | |
N/A | |
| November 20, 2006 | D5-10 | N/A | |
N/A | |
| October 9, 2006 | D5-10 | N/A | |
N/A | |
| 2005–2006 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| April 10, 2006 | D5-10 | N/A | |
N/A | |
| March 13, 2006 | D5-10 | N/A | |
N/A | |
| February 13, 2006 | D5-10 | N/A | |
N/A | |
| January 9, 2006 | D5-10 | N/A | |
N/A | |
| December 12, 2005 | D5-10 | N/A | |
N/A | |
| November 21, 2005 | D5-10 | N/A | |
N/A | |
| October 10, 2005 | D5-10 | N/A | |
N/A | |
| September 12, 2005 | D5-10 | N/A | |
N/A | |
| August 8, 2005 | D5-10 | N/A | |
N/A | |
| July 11, 2005 | D5-10 | N/A | |
N/A | |
| 2004–2005 | |||||
| Date | Room | Agenda | Final Minutes | Attachments | |
| June 13, 2005 | D5-10 | N/A | |
N/A | |
| May 9, 2005 | D5-10 | N/A | |
N/A | |
| April 18, 2005 | D5-10 | N/A | |
N/A | |
| March 13, 2005 | D5-10 | N/A | |
N/A | |
| January 10, 2005 | D5-10 | N/A | |
N/A | |
| December 13, 2004 | D5-10 | N/A | |
N/A | |
| November 8, 2004 | D5-10 | N/A | |
N/A | |
| October 11, 2004 | D5-10 | N/A | |
N/A | |
| August 9, 2004 | D5-10 | N/A | |
N/A | |
| April 12, 2004 | D5-10 | N/A | |
N/A | |
Annual Reports
| Year | Report | Supplemental Docs |
|---|---|---|
| 2010–2011 | |
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| 2009–2010 | |
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| 2008–2009 | |
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| 2007–2008 | |
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| 2006–2007 | |
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| 2005–2006 | |
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| 2004–2005 | |
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| 2003–2004 | |
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