Information Technology Steering Committee

Committee Members

Name	Role	Term
Dr. Madhu Nair	Chair (Full-time faculty elected by Faculty Assembly)	2012
Dr. Valeria Gordan	Full-time faculty appointed by the Dean	2012
Dr. Joseph Riley	Full-time faculty appointed by the Dean	2012
Dr. John Neubert	Full-time faculty elected by Faculty Assembly	2010
Dr. Scott Grieshaber	Vice Chair (Full-time faculty elected by Faculty Assembly)	2011
Dr. Edward Chan	Full-time faculty elected by Faculty Assembly	2011
Mr. Josh Ney	Non-voting representative, Information Technology	2012
Ms. Jodi Geiger	Non-voting representative, Business	2012
Ms. Kathy Galloway	Non-voting representative, Administration	2012
Ms. Donna Johnson	Ex officio: Director of Information Systems
Ms. Denise Webb	Support staff

Committee Composition

The committee consists of three full-time faculty elected by the Assembly, three full-time faculty appointed by the Dean, and the Director of Information Systems (ex-officio). One non-voting representative each, for the areas of Administration, Business, and Information Technology will be appointed by the Dean. Faculty will serve staggered three-year terms. The Committee elects the chairperson and vice chairperson from among the members. The vice chairperson will become chairperson upon completion of the chairperson's term.

Standing Committee Charge

It is the responsibility of this committee to provide strategic planning and direction for information technology support, based on a systematic plan drawn up by the Director of IT with active input from the committee. The committee will assist in setting priorities for major IT projects and initiatives. The committee will periodically review IT service, performance and effectiveness. The IT Steering Committee, in consultation with the IT Director, will review the annual IT budget and make recommendations to the Dean regarding resources needed to support information technology (hardware, software and personnel).

Additional Charge from the Dean for 2009–2010

This year, I am requesting that the Information Technology Steering Committee accomplish the following:

Continue to work with the Faculty Assembly Steering Committee to modify the composition and charge of this committee resulting in a formal change in the description of the committee in the Constitution & Bylaws of the college.
Be an active participant in the evaluation, selection and implementation of a new clinic management system for the college.
Continue to evaluate educational technology needs in the college and make recommendations to improve the level of service to the faculty in regard to educational technology.
Analyze the pros and cons of instituting a routine security audit by a third party and make a recommendation regarding if and how frequently this should be done.
In conjunction with the Interim Director of IT, formalize an Information Technology Strategic Plan and prioritized work plan. The IT Committee should coordinate these efforts with those of the Strategic Planning Committee who is in the process of finalizing a new strategic plan for the college.
Continue to review college, health science center and university IT policies and recommend changes or improvements to me on college-level policies based on these reviews.
Work closely with the IT Department as we transition to Outlook.
Review and discuss the new college conflict of interest policy as it applies hardware, software and service purchases.

This year, each standing faculty committee will be charged with reviewing relevant outcome measures from the college strategic plan. At this time, the strategic plan does not include measures directly related to information technology; however I would like the committee to develop measures related to our key IT strategies, review them periodically and share those analyses with me and the Executive Advisory Board. These measures should include:

Network downtime
Quantity of help desk tickets
Turnaround time on held desk tickets by urgency level
Percent completion on high profile, high priority IT projects

The committee should evaluate performance on these measures and when appropriate, action plans for improvement should be instituted using the Plan-Do-Check-Act (PDCA) cycle. The PDCA is the college’s model for outcomes assessment and evaluation.

Individual Faculty Member Responsibilities

The Information Technology Steering Committee meets once per month year-round. Meetings are held over lunch and are scheduled to last 1 hour but may extend to 1½ hours. All committee business is conducted during meetings with no outside work required.

Time commitment: Approximately 1½ hours per month.

A GroupWise distribution of this committee is located in GroupWise at %IT_COMM.

Schedule of Meetings

The Information Technology Steering Committee meetings will be held from 12:00–1:00 p.m. unless otherwise noted.

2009–2010
Date	Room	Agenda	Final Minutes	Attachments
December 16, 2009	D5-10	N/A	N/A	N/A
November 18, 2009	D5-10	[12K]	N/A	N/A
October 28, 2009	D5-10	[12K]	[160K]	N/A
October 14, 2009	D5-10	[12K]	[124K]	N/A
September 30, 2009	D5-10	[12K]	[146K]	N/A
September 16, 2009	D5-10	[12K]	[125K]	N/A
September 2, 2009	D5-10	[12K]	[113K]	N/A
August 12, 2009	D5-10	[12K]	[138K]	N/A
July 29, 2009	D5-10	[12K]	[159K]	N/A
July 13, 2009	D5-10	[12K]	[123K]	N/A
2008–2009
Date	Room	Agenda	Final Minutes	Attachments
June 22, 2009	D5-10	[12K]	[156K]	N/A
June 8, 2009	D5-10	N/A	N/A	N/A
May 26, 2009	D5-10	[12K]	[136K]	N/A
May 11, 2009	D5-10	[12K]	[157K]	N/A
April 27, 2009	D5-10	[12K]	[122K]	N/A
April 13, 2009	D5-10	[12K]	[139K]	N/A
March 9, 2009	D5-10	[12K]	[143K]	[48K] [172K]
February 9, 2009	D5-10	[12K]	[183K]	E-mail system survey results E-mail system survey results (cross-tabulated)
January 12, 2009	D9-11	[12K]	[134K]	[431K]
December 8, 2008	D5-10	[61K]	[120K]	N/A
November 10, 2008	D5-10	[12K]	[144K]	N/A
October 13, 2008	D5-10	[12K]	[119K]	[111K]
August 11, 2008	D5-10	[12K]	[99K]	N/A
July 14, 2008	D5-10	[12K]	[100K]	N/A
2007–2008
Date	Room	Agenda	Final Minutes	Attachments
June 9, 2008	D5-10	[12K]	[89K]	N/A
May 12, 2008	D5-10	[12K]	[81K]	[54K]
April 14, 2008	D5-10	[19K]	[110K]	[1.4MB]
March 10, 2008	D5-10	[32K]	[103K]	N/A
February 11, 2008	D5-10	[12K]	[92K]	N/A
January 14, 2008	D5-10	[8K]	[84K]	[284K]
December 10, 2007	D5-10	[8K]	[47K]	N/A
November 19, 2007	D5-10	[8K]	[86K]	N/A
October 9, 2007	D5-10	[10K]	[273K]	N/A
September 10, 2007	D5-10	[8K]	[75K]	N/A
August 14, 2007	D5-10	[8K]	[90K]	N/A
July 16, 2007	D5-10	[9K]	[19K]	N/A
2006–2007
Date	Room	Agenda	Final Minutes	Attachments
June 11, 2007	D5-10	[8K]	[50K]	N/A
May 14, 2007	D5-10	[8K]	[91K]	N/A
April 16, 2007	D5-10	[8K]	[85K]	N/A
March 12, 2007	D5-10	[8K]	[77K]	N/A
February 12, 2007	D5-10	[8K]	[84K]	N/A
December 11, 2006	D5-10	N/A	[15K]	N/A
November 20, 2006	D5-10	N/A	[13K]	N/A
October 9, 2006	D5-10	N/A	[12K]	N/A
2005–2006
Date	Room	Agenda	Final Minutes	Attachments
April 10, 2006	D5-10	N/A	[10K]	N/A
March 13, 2006	D5-10	N/A	[18K]	N/A
February 13, 2006	D5-10	N/A	[18K]	N/A
January 9, 2006	D5-10	N/A	[11K]	N/A
December 12, 2005	D5-10	N/A	[517K]	N/A
November 21, 2005	D5-10	N/A	[13K]	N/A
October 10, 2005	D5-10	N/A	[11K]	N/A
September 12, 2005	D5-10	N/A	[74K]	N/A
August 8, 2005	D5-10	N/A	[11K]	N/A
July 11, 2005	D5-10	N/A	[11K]	N/A
2004–2005
Date	Room	Agenda	Final Minutes	Attachments
June 13, 2005	D5-10	N/A	[22K]	N/A
May 9, 2005	D5-10	N/A	[59K]	N/A
April 18, 2005	D5-10	N/A	[11K]	N/A
March 13, 2005	D5-10	N/A	[10K]	N/A
January 10, 2005	D5-10	N/A	[11K]	N/A
December 13, 2004	D5-10	N/A	[26K]	N/A
November 8, 2004	D5-10	N/A	[26K]	N/A
October 11, 2004	D5-10	N/A	[10K]	N/A
August 9, 2004	D5-10	N/A	[11K]	N/A
April 12, 2004	D5-10	N/A	[11K]	N/A