Promotion and Tenure Advisory Committee

Committee Members

Name	Role	Term
Dr. Don Cohen	Chair (Tenured Full Professor elected by Faculty Assembly)	2012
Dr. Ann Progulske-Fox	Vice Chair (Tenured Full Professor elected by Faculty Assembly)	2013
Dr. Calogero Dolce	Tenured Associate Professor elected by Faculty Assembly	2014
Dr. Marc Ottenga	Clinical Full or Associate Professor elected by Faculty Assembly	2013
Dr. Rob Caudle	Tenured Full Professor appointed by the Dean	2012
Dr. Valeria Gordan	Tenured Full Professor appointed by the Dean	2013
Dr. Josephine Esquivel	Tenured Associate Professor appointed by the Dean	2013
Dr. Jon Baxter	Clinical Full or Associate Professor appointed by the Dean	2014
Dr. Clay Walker	Ex officio: Associate Dean for Faculty Affairs (non-voting)	N/A
Ms. Melissa Long	Support staff

Committee Composition

The committee will consist of eight full time faculty members of the college as follows: (a) four tenured faculty holding the rank of full professor; (b) two tenured faculty holding the rank of associate professor; (c) one clinical full professor; and (d) one clinical associate professor. One-half of the members of the committee (two tenured professors, one tenured associate professor and one clinical full or associate professor) will be elected by tenured faculty members of the college and one-half of the committee members will be appointed by the dean. The committee will elect the chairperson and vice chairperson of this committee from the tenured faculty holding the rank of full professor. The vice-chairperson will become the chairperson upon completion of the chairperson's one-year term. The terms of appointment for members of the Promotion and Tenure Committee will be for a period of three years with no member serving consecutive terms. The Associate Dean for Faculty Affairs will serve as a non-voting, ex officio Secretary of the committee. The committee reports directly to the Dean.

Tenure reviews, mid-career reviews for tenure accruing faculty, and tenure upon hire reviews, will be performed by a sub-committee consisting of the six tenured faculty members.

Promotions and mid-career reviews for promotion will be reviewed by a sub-committee consisting of all members that hold a rank superior to that of the candidate under consideration.

Sustained performance evaluations will be reviewed by a sub-committee consisting of all members holding a rank equal or superior to the candidate under consideration.

New appointments at the rank of full professor will be reviewed by a sub-committee consisting of the five full professors only.

A sub-committee consisting of the full professors will complete professorial step reviews.

Standing Committee Charge

As stated in the newly approved Constitution and Bylaws, it is the responsibility of this committee to carry out the duties as outlined in the College's promotion and tenure guidelines and the Regulations of the University of Florida as related to faculty appointment, awards, mid-career evaluations, promotion and tenure processes, and sustained performance evaluations. The full committee will be responsible for the annual review and recommendations for the modification of the college Promotion and Tenure Guidelines when warranted. Recommendations will be submitted to the Faculty Assembly for discussion and approval.

Additional Charge from the Dean for 2011–2012

This year, the Committee should also work on establishing clearer guidelines for (1) the rank at which new faculty hires should be appointed, (2) the rank for courtesy faculty, and (3) combined guidelines for the promotion of compensated adjunct clinical faculty appointed at an FTE less than or equal to 0.2, and uncompensated courtesy faculty.

This year, each standing faculty committee will be charged with reviewing relevant outcome measures from the college strategic plan. The measures which should be reviewed by the Promotion and Tenure Advisory Committee include:

Number and ratio of faculty tenured and/or promoted.

The committee should evaluate performance on this measure and when appropriate, action plans for improvement should be instituted using the Plan-Do-Check-Act (PDCA) cycle. The PDCA is the college's model for outcomes assessment and evaluation.

Individual Faculty Member Responsibilities

The Promotion and Tenure Advisory Committee meets once a month on average for 1 hour over lunch. There are several processes in which the committee is involved. Although the committee meets all year round, in general, the Promotion and Tenure process begins in July and ends in December. Committee members must be available and be willing to attend all meetings related to P and T and the other processes in order to effectively serve as a member. The mid-career review process generally begins in August and ends in December. The salary pay plan increases are reviewed during January and February each year. Sustained performance evaluations are done from May through June.

In addition to monthly meetings, committee members review P and T packets outside of the meetings which can be extensive. Outside review of mid-career reviews and salary pay plan increases are similar to P and T in that they are also extensive. Sustained performance reviews require review of summary documents only.

Time commitment: Approximately 1 hour per month for meetings along with extensive review time required depending on the number of packets under consideration.

Schedule of Meetings

The Promotion and Tenure Advisory Committee meets from 11:30 a.m.–1:00 p.m. unless otherwise noted.

2011–2012
Date	Room	Agenda	Final Minutes	Attachments
June 19, 2012	D4-16	N/A	N/A	N/A
May 29, 2012	D4-16	N/A	N/A	N/A
April 10, 2012	D4-16		N/A	N/A
February 14, 2012	D4-16			N/A
November 23, 2011 12:00–1:00 p.m.	D4-16			N/A
November 18, 2011	D4-16			N/A
November 15, 2011	D5-10			N/A
November 8, 2011	D4-16			N/A
November 1, 2011	D4-16			N/A
October 25, 2011 11:30–1:30 p.m.	D4-16			N/A
September 27, 2011	D5-10			N/A
September 13, 2011	D4-16			N/A
August 8, 2011	DG-41			N/A
2010–2011
Date	Room	Agenda	Final Minutes	Attachments
June 29, 2011 12:00–1:00 p.m.	D4-16			N/A
May 31, 2011 12:00–2:00 p.m.	D4-16			N/A
February 22, 2011 11:30 a.m.–1:30 p.m.	D4-16			N/A
November 16, 2010 11:30 a.m.–1:30 p.m.	meeting canceled
November 9, 2010 11:30 a.m.–1:30 p.m.	meeting canceled
November 2, 2010 11:30 a.m.–1:30 p.m.	D4-16			N/A
October 25, 2010 12:00–1:30 p.m.	D4-16			N/A
September 7, 2010 12:00–1:00 p.m.	D4-16			N/A
2009–2010
Date	Room	Agenda	Final Minutes	Attachments
June 17, 2010 12:30–1:30 p.m.	D5-10			N/A
May 14, 2010	D4-16			N/A
February 19, 2010	D4-16			N/A
December 8, 2009	D5-10	N/A	N/A	N/A
December 1, 2009 10:00–10:30 a.m.	D4-16	N/A	N/A	N/A
November 17, 2009	D5-10			N/A
November 10, 2009	D4-16			N/A
October 27, 2009	D4-16			N/A
October 20, 2009	D4-16			N/A
September 29, 2009 12:00–1:00 p.m.	D4-16			N/A
September 22, 2009	D4-16			N/A
September 8, 2009 12:00–1:30 p.m.	D4-16			N/A
September 1, 2009 11:30 a.m.–12:30 p.m.	D4-16			N/A
2008–2009
Date	Room	Agenda	Final Minutes	Attachments
June 22, 2009	D4-16			N/A
May 8, 2009	D4-16			N/A
January 22, 2009	D4-16			N/A
December 12, 2008	D5-10			N/A
December 1, 2008	D4-16			N/A
November 20, 2008	D4-16			N/A
November 14, 2008	D4-16			N/A
November 7, 2008	D4-16			N/A
October 27, 2008	D4-16			N/A
October 10, 2008	D4-16
2007–2008
Date	Room	Agenda	Final Minutes	Attachments
June 16, 2008	D4-16			N/A
June 4, 2008	D4-16
May 19, 2008	D4-16			N/A
May 5, 2008	D5-10			N/A
April 15, 2008	D5-10			N/A
March 17, 2008	D5-10			N/A
January 30, 2007	D5-10			N/A
November 28, 2007	D4-16			N/A
November 14, 2007	D4-16			N/A
October 31, 2007	D4-16			N/A
October 15, 2007	D4-16			N/A
August 29, 2007	D4-16			N/A
2006–2007
Date	Room	Agenda	Final Minutes	Attachments
January 11, 2007	D4-16	N/A	N/A	N/A
November 29, 2006	D4-16		N/A	N/A
November 16, 2006	D5-10		N/A	N/A
November 3, 2006	D4-16		N/A	N/A
September 21, 2006	D4-16		N/A	N/A
August 7, 2006	D4-16			N/A
2005–2006
Date	Room	Agenda	Final Minutes	Attachments
June 19, 2006	D4-16	N/A	N/A	N/A
May 11, 2006	D4-16	N/A	N/A	N/A
March 15, 2006	D4-16		N/A	N/A
February 24, 2006	D4-16			N/A
January 17, 2006	D4-16		N/A	N/A
2004–2005
Date	Room	Agenda	Final Minutes	Attachments
N/A	N/A	N/A	N/A	N/A

Annual Reports


Year	Report	Supplemental Docs
2010–2011		N/A
2009–2010		N/A
2008–2009		N/A
2007–2008		N/A
2006–2007		N/A
2005–2006		N/A
2004–2005	N/A	N/A

For more information visit Promotion and Tenure at the UF College of Dentistry.

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