Promotion and Tenure Advisory Committee

Committee Members

Name	Role	Term
Dr. Arthur Nimmo	Chair (Tenured Full Professor elected by Faculty Assembly)	2010
Dr. Don Cohen	Tenured Full Professor elected by Faculty Assembly	2012
Dr. Marcio Guelmann	Tenured Associate Professor elected by Faculty Assembly	2011
Dr. Matt Dennis	Clinical Full or Associate Professor elected by Faculty Assembly	2010
Dr. Rob Caudle	Vice Chair (Tenured Full Professor appointed by the Dean)	2012
Dr. Linda Bartoshuk	Tenured Full Professor appointed by the Dean	2010
Dr. Madhu Nair	Tenured Associate Professor appointed by the Dean	2010
Dr. T. Wendell Willis	Clinical Full or Associate Professor appointed by the Dean	2011
Dr. William McArthur	Ex officio: Associate Dean for Faculty Affairs (non-voting)	N/A
Ms. Melissa Long	Support staff

Committee Composition

The committee will consist of eight full time faculty members of the college as follows: (a) four tenured faculty holding the rank of full professor; (b) two tenured faculty holding the rank of associate professor; (c) one clinical full professor; and (d) one clinical associate professor. One-half of the members of the committee (two tenured professors, one tenured associate professor and one clinical full or associate professor) will be elected by tenured faculty members of the college and one-half of the committee members will be appointed by the dean. With the initial implementation of the revised committee formation (i.e. September, 2007), the tenured faculty of the Faculty Assembly will also elect the chairperson and vice chairperson of this committee. These positions will be held by tenured faculty holding the rank of full professor. The vice-chairperson will be elected annually by the Faculty Assembly and will become the chairperson upon completion of the chairperson’s one-year term. Beginning in 2008, the terms of appointment for members of the Promotion and Tenure Committee will be for a period of three years with no member serving consecutive terms. The Associate Dean for Faculty Affairs will serve as a non-voting, ex officio Secretary of the committee. The committee reports directly to the Dean.

Tenure reviews, mid-career reviews for tenure accruing faculty, and tenure upon hire reviews, will be performed by a sub-committee consisting of the six tenured faculty members.

Promotions and mid-career reviews for promotion will be reviewed by a sub-committee consisting of all members that hold a rank superior to that of the candidate under consideration.

Sustained performance evaluations will be reviewed by a sub-committee consisting of all members holding a rank equal or superior to the candidate under consideration.

New appointments at the rank of full professor will be reviewed by a sub-committee consisting of the five full professors only.

Professorial step reviews will be completed by a sub-committee consisting of the four tenured full professors.

The full committee will be responsible for the annual review and recommendations for modifications of the college Promotion and Tenure Guidelines. These recommendations will be submitted to the Faculty Assembly for discussion and approval.

Standing Committee Charge

It is the responsibility of this committee to carry out the responsibilities as outlined in the College’s promotion and tenure guidelines and to review applications and make recommendations regarding promotion and tenure to the Dean of the College of Dentistry on applications submitted to the committee by the appropriate authorities.

Additional Charge from the Dean for 2009–2010

Beginning July 1, 2009, I would like the Promotion and Tenure Advisory Committee to implement the revised P and T guidelines[94K] approved by the college this year. I would also request that the committee discuss and define the criteria for bestowing emeritus status and outline a process to ensure requests are made on a timely basis.

Individual Faculty Member Responsibilities

The Promotion and Tenure Advisory Committee meets once a month on average for 1 hour over lunch. There are several processes in which the committee is involved. Although the committee meets all year round, in general, the Promotion and Tenure process begins in July and ends in December. Committee members must be available and be willing to attend all meetings related to P and T and the other processes in order to effectively serve as a member. The mid-career review process generally begins in August and ends in December. The salary pay plan increases are reviewed during January and February each year. Sustained performance evaluations are done from May through June.

In addition to monthly meetings, committee members review P and T packets outside of the meetings which can be extensive. Outside review of mid-career reviews and salary pay plan increases are similar to P and T in that they are also extensive. Sustained performance reviews require review of summary documents only.

Time commitment: Approximately 1 hour per month for meetings along with extensive review time required depending on the number of packets under consideration.

A GroupWise distribution of this committee is located in GroupWise at %P_AND_T_COMM.

Schedule of Meetings

The Promotion and Tenure Advisory Committee meets from 11:30 a.m.–1:30 p.m. unless otherwise noted.

2009–2010
Date	Room	Agenda	Final Minutes	Attachments
June 18, 2010 12:00–1:00 p.m.	D4-16	N/A	N/A	N/A
May 7, 2010	D4-16	N/A	N/A	N/A
January 22, 2010	D4-16	N/A	N/A	N/A
December 8, 2009	D5-10	N/A	N/A	N/A
November 17, 2009	D5-10	N/A	N/A	N/A
November 10, 2009	D4-16	N/A	N/A	N/A
October 27, 2009	D4-16	N/A	N/A	N/A
October 20, 2009	D4-16	N/A	N/A	N/A
September 29, 2009 12:00–1:00 p.m.	D4-16	[11K]	N/A	N/A
September 22, 2009	D4-16	[11K]	[111K]	N/A
September 8, 2009 12:00–1:30 p.m.	D4-16	[11K]	[111K]	N/A
September 1, 2009 11:30 a.m.–12:30 p.m.	D4-16	[11K]	[122K]	N/A
2008–2009
Date	Room	Agenda	Final Minutes	Attachments
June 22, 2009	D4-16	[11K]	[116K]	N/A
May 8, 2009	D4-16	[11K]	[114K]	N/A
January 22, 2009	D4-16	[11K]	[110K]	N/A
December 12, 2008	D5-10	[11K]	[113K]	N/A
December 1, 2008	D4-16	[52K]	[112K]	N/A
November 20, 2008	D4-16	[11K]	[117K]	N/A
November 14, 2008	D4-16	[11K]	[115K]	N/A
November 7, 2008	D4-16	[10K]	[115K]	N/A
October 27, 2008	D4-16	[11K]	[117K]	N/A
October 10, 2008	D4-16	[12K]	[122K]	[239K]
2007–2008
Date	Room	Agenda	Final Minutes	Attachments
June 16, 2008	D4-16	[61K]	[13K]	N/A
June 4, 2008	D4-16	[62K]	[15K]	[37K]
May 19, 2008	D4-16	[62K]	[13K]	N/A
May 5, 2008	D5-10	[60K]	[11K]	N/A
April 15, 2008	D5-10	[45K]	[12K]	N/A
March 17, 2008	D5-10	[47K]	[15K]	N/A
January 30, 2007	D5-10	[7K]	[9K]	N/A
November 28, 2007	D4-16	[7K]	[9K]	N/A
November 14, 2007	D4-16	[7K]	[12K]	N/A
October 31, 2007	D4-16	[7K]	[9K]	N/A
October 15, 2007	D4-16	[8K]	[9K]	N/A
August 29, 2007	D4-16	[10K]	[9K]	N/A
2006–2007
Date	Room	Agenda	Final Minutes	Attachments
January 11, 2007	D4-16	N/A	N/A	N/A
November 29, 2006	D4-16	[8K]	N/A	N/A
November 16, 2006	D5-10	[8K]	N/A	N/A
November 3, 2006	D4-16	[7K]	N/A	N/A
September 21, 2006	D4-16	[7K]	N/A	N/A
August 7, 2006	D4-16	[7K]	[8K]	N/A
2005–2006
Date	Room	Agenda	Final Minutes	Attachments
June 19, 2006	D4-16	N/A	N/A	N/A
May 11, 2006	D4-16	N/A	N/A	N/A
March 15, 2006	D4-16	[16K]	N/A	N/A
February 24, 2006	D4-16	[16K]	[17K]	N/A
January 17, 2006	D4-16	[16K]	N/A	N/A
2004–2005
Date	Room	Agenda	Final Minutes	Attachments
N/A	N/A	N/A	N/A	N/A